Counting in the Clouds

March 13, 2014

Woman Floating Cloud_16645287_sIt’s time to get something off my chest.  I’ve been hearing from many people who say they just don’t like Intuit’s QuickBooks Online (QBO) and it leaves me befuddled.  I worry that some small business owners may be losing out on a very efficient and effective tool that will help them perform their accounting in the clouds.  QBO is a cloud-based accounting solution designed specifically for micro- and small businesses.  I keep hearing from others in the accounting profession that QBO is too slow or it doesn’t have the same capabilities as the desktop versions of QuickBooks.    I figured (pun intended!) this was a perfect opportunity to get to know QBO a little better and introduce you to some of the great new features.  Shall we?

Did you know that QBO has been completely rebuilt for the cloud and all of your devices? It’s easier, faster and better organized than ever before.  It has a streamlined design that makes it easier to find information and get work done without breaking your mouse—and finger—by reducing the need to click on multiple tabs to find what you need.

Now, there is one universal location to create nearly every transaction you need; instead of hunting and searching, you can click and create transactions from your home screen.  This is so streamlined and intuitive:  go to the home screen and find the plus sign on the top middle of the screen.  The most common transactions appear when you click the plus sign, but if the function you need isn’t there, simply click the “More” button to find the full list.  You can create invoices, estimates or refunds, pay bills, write checks, create journal entries and view books that are not closed.

Another great feature is the simplicity of searching.  Just click the search icon and enter it in the search window. It’s super easy to find transactions, check numbers, amounts and the list just goes on.  But, wait, there’s more! There is an advanced search that provides even more options.  WOOHOO!  I don’t know about you, but I sure like my options!  You can also easily view the latest transactions whenever you want and if you need to see more transactions, simply click “More”.

If you are an accountant, you are going to want to go to the “Accountant Home” where you’ll land on a page that has “Report” and Tool Defaults” after you select a client from your list.  If it doesn’t have that on the page, you are in the wrong spot and you need to try it again.  From the “Accountant Home” you can also review reconciled balances, see current balances and view books that are not closed.

Are you ready to start counting in the clouds?  Are you wondering: “How can I get my company, or a client’s company, migrated to this streamlined new platform?”  If you currently have the older QBO platform, you can choose to simply wait, because Intuit will be migrating QBO companies over to the new platform in phases through June, 2014. The relatively simple companies, the ones without any additional services or integrations like payroll, payments or third party apps, are being migrated to the new platform first.

Intuit has stated:

At this time we are beginning to migrate QuickBooks Online (QBO) companies from the old version of QBO to the new platform.  Our timeline to migrate customers has begun and continues through June of 2014. 

If you don’t want to wait, you may request to have YOUR company or YOUR CLIENTS’ company migrated early.  Just go to this website for more details:

http://accountants.intuit.com/support/accounting/qboa/document.jsp?product=QBOA&id=SLN77024&inproduct=true#

If you are not currently using a cloud-based accounting system and would like to know more about it, ask your CPA or accountant.  We would also be happy to answer any question you might have.

Image credit: <a href='http://www.123rf.com/photo_16645287_concept-of-a-businesswoman-that-works-over-a-cloud.html'>alphaspirit / 123RF Stock Photo</a>

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